Privacy Policy

Privacy Policy NanoThera Summit

Fair Processing Notice
Published: 16/12/2024
Updated: 16/12/2024

Nanothera is committed to respecting privacy rights and protecting personal information. As such, we ensure that all activities involving the collection, processing, use, and sharing of personal data will adhere to the statements contained in this Privacy Policy. We are committed to abiding by all data protection laws in the countries in which we operate and will be open and transparent in how we use, store, process, and share your personal information.

This policy contains links to more information on many of the topics listed and further external links if you wish to read more about personal data management. We are registered with the relevant authorities for data protection compliance, and our head office address is [Nanothera’s address].

If you need to contact someone to talk about personal data privacy, you can contact our Data Protection Team at privacy@nanothera.com.

What type of personal data do we collect?

Personal data is data that identifies a person (you) from either information directly provided or if combined with information that we may already hold. The information we collect about you includes:

• Name
• Job Title
• Organisation
• Email Address

We may collect other data about you depending on the product/service in question, and this information may include:

• Payment details (card/bank details)
• Business address
• Phone number

PERSONAL DATA THAT YOU GIVE TO US

We collect and use personal information to provide the best possible service and build long-lasting relationships. This includes informing you about new events, products, and other offerings that may be relevant.

We collect information directly through our website when you either download any content regarding our event or products, sign up to receive updates, or register to attend an event. This information will be provided by you and will be used only for the purposes stated.

PERSONAL DATA OBTAINED FROM OTHERS

We may also collect some personal information about you indirectly, from other sources such as research companies, company websites, and social media. As part of this process, we ask any third-party vendors to confirm that the information was legally acquired and that we have the right to obtain it and use it. This includes obtaining consent where legal regulations require explicit consent to be acquired prior to contact. We aim to identify individuals who may be interested in our products/services and contact you on the basis of legitimate interest.

Third-party vendors include (but may not be limited to):

• List brokers
• Financial institutions

Choosing to Withdraw Consent

The information we collect about you may be used by us for marketing purposes. You may at any time choose not to receive marketing emails by selecting the unsubscribe option available on each email or alternatively, you can get in touch by contacting privacy@nanothera.com.

What We Use Your Personal Data For

We will primarily use your personal data to inform you about offers and products which we deem to be of legitimate interest to you, or you have expressed an interest in via transactions or consumption of content (e.g., brochure downloads). Whenever we collect personal data with marketing in mind, we will inform you about how and why we process that data.

If consent is withdrawn, we may still use your personal data to fulfill any contract we have with you, such as when you order a product or service from us and we are contractually obliged to process your personal data.

If You Are Attending One of Our Events

The personal information provided by you will be held in a database in order to administer your conference attendance. We may also use this information to inform you about new events, products, and other offerings.

We collect data necessary to process your payments when you decide to attend one of our events, such as your credit card number. We do not hold this information for more than 60 days.

We may share your registration information with event sponsors based on your consent or our legitimate interest in attracting sponsors and facilitating our business operations. Sponsors may contact you for marketing purposes. We may also share your registration information with other attendees of the event for networking purposes.

If you are attending a virtual event, we may use a third-party provider such as Hopin or GoToWebinar, in which case the information you provide may be shared for event administration purposes.

If You Subscribe to Our Products

As part of our product offerings, you will be asked to provide your personal information (Name, Job Title, Organisation, Email Address). We will use this information to provide you with the best possible service and may also update you on other relevant offerings.

Recruitment

As part of a job application or inquiry, you may provide us with personal information such as a resume. We will use this information internally to address your inquiry or consider you for employment. We will retain your information for future consideration unless you request otherwise.

Where is Your Personal Data Kept?

Your personal data is kept secure at all times. We use cloud providers and online application services to help us run our business. Personal data may be held on systems in several locations, but your personal information will be protected by confidentiality agreements and legal contracts.

How Long We Keep Your Personal Data

We retain your personal data for as long as necessary to provide services to you or for legal and legitimate business purposes.

Your Rights (GDPR – Residents of the EU/UK)

Under data protection legislation from the EU/UK, you have several rights related to how your personal data is handled. These rights include the right to access, rectification, erasure, and portability of your data, and the right to object to processing or withdraw consent at any time. If you wish to exercise any of these rights, please contact us at privacy@nanothera.com.

For more details about your rights, please visit the official data protection website in your country.

Cookies & Other Technologies

We use cookies and similar technologies to collect data on our users’ behavior and devices. This may include device IP addresses, screen size, device type, browser information, and geographic location. Cookies make your browsing experience better, and you can disable them via your browser settings if you prefer not to use them.

For any questions about our cookies policy, please email privacy@nanothera.com.